You Won’t Believe Who’s On Your Payroll

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A quiet Thanksgiving plan turns into a high-stakes HR story: 20-plus fake employees on a real payroll, deepfake executives on urgent video calls, and wire transfers that vanish because the faces on the screen weren’t human at all. We pull the thread on ghost workers, AI-powered impersonation, and the ways remote hiring can be gamed, then rebuild a safer, saner system step by step.

We walk through the modern fraud playbook—deepfakes that mimic CFOs, ghost payroll profiles collecting salaries, third parties secretly doing the job, and criminal networks using “employees” to launder money or open backdoors to sensitive data. Then we get tactical. Identity verification needs more than an I‑9 snapshot: add live checks, secure video verification, and consistent FaceTime during onboarding; align with IT for least-privilege access, device compliance, and anomaly detection; and implement dual approvals with known-key phrases for any financial movement. Trust becomes a process, not a vibe.

Hiring still has to feel human. We take aim at clunky ATS flows that drive away great candidates. Keep applications as quick as placing an online order, avoid duplicate data entry, and use clear timelines and text follow-ups to prevent ghosting on both sides. At the same time, weave in light-touch anti-fraud checks and reference pathways that rely on authentic networks rather than easily faked profiles. The result is a pipeline that respects candidates and protects the business.

We close with practical scripts, small cultural habits, and a reminder to teach basic AI literacy at home and at work. When a request feels “off,” it’s okay to slow down and verify through a second channel. Layered verification, clear communication, and smarter access design take the drama out of hiring and keep your holidays—and budgets—intact.

If this conversation helped, follow the show, share it with your team, and leave a quick review so more HR pros can find it. What safeguard will you add to your onboarding this week?

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