In this episode of The Mom Founder’s Table, I’m sitting down with Leah Rosser, fractional COO and people ops expert, to talk about what’s really happening behind the scenes when you feel overwhelmed, scattered, and like everything depends on you.Leah has been in my world for years (client, sister of a client, trusted operator), and she brings the kind of calm, structured clarity that instantly makes you breathe again, without sugarcoating what needs to change.Here’s the truth: Most founders aren’t micromanag...
In this episode of The Mom Founder’s Table, I’m sitting down with Leah Rosser, fractional COO and people ops expert, to talk about what’s really happening behind the scenes when you feel overwhelmed, scattered, and like everything depends on you.
Leah has been in my world for years (client, sister of a client, trusted operator), and she brings the kind of calm, structured clarity that instantly makes you breathe again, without sugarcoating what needs to change.
Here’s the truth: Most founders aren’t micromanaging because they want to. They’re micromanaging because their business doesn’t have a repeatable way of operating without them.
Inside This Episode:
The real signs it’s time for a fractional COO (and what problems that role actually solves)
Why your team can be “at capacity” while nothing is moving
How micromanagement is created on the front end — and how to stop it
Why Slack is not a project management system (and what to use Slack for instead)
The most overlooked leadership fix: creating dedicated spaces for brain dumps vs. execution
What effective delegation actually requires (who/what/when/where/why + a repeatable process)
How missing details turn a 30-minute task into an hour and a half — and drain everyone’s capacity
The first operational changes that create immediate relief: calendar, clear ownership, SOPs
The three biggest mistakes busy founders make: hiring fast/cheap, buying every system, and never pausing to assess
The simplest “breathe again” reset: set calendar boundaries, clarify your CEO seat, and audit your team roles
This conversation is about leadership maturity. It’s about structure that protects relationships.It’s about building a business that runs with you, not one that requires you to carry it.
About Leah Rosser
Leah Rosser is a fractional COO specializing in back-end systems and people operations for established service-based founders. With a background in elementary education, Leah supports CEOs by auditing their internal infrastructure, clarifying team responsibilities, streamlining systems, and building repeatable workflows that reduce decision fatigue and create real capacity.
Connect with Leah:
Instagram: @leahfrosser
Website: www.outoftheboxops.com
Free Class: Calendar Management Mastermind
Leah is hosting a free class on calendar management — choosing the right system, setting boundaries that stick, and creating a schedule that supports you as a mom and CEO.
March 18th at 11:00 AM
Register here
Want to be in the right room?
If you’re an established founder who values strategy, standards, and real connection, explore City Girls — an intimate, curated dinner + business scaling workshop for women building empires with structure.
View cities + tickets:
https://www.kelseakoenreich.com/city-girls
Charlotte • NYC • Atlanta • DFW
(Leah will be with us in Atlanta in October.)
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