Beyond the To-Do List - Productivity for Work and Life

Energy Management: What Johnny Carson Knew About Saying No with Mark Malkoff

Energy management, decision making, and knowing when to walk away are at the center of this conversation with Mark Malkoff, author of Love Johnny Carson.Mark Malkoff is a comedian, filmmaker, and interviewer who spent eight years and nearly 400 interviews building The Carson Podcast. That work became his first book, Love Johnny Carson, written with biographer David Ritz and a USA Today bestseller. He's back on the show fourteen years after his first appearance — back when he was the guy making viral creative stunt videos.In this conversation, we cover:Guarding your energy: Why Carson stayed alone all day and showed up minutes before showtime — treating energy as the one thing worth protecting — and what that means for anyone who has to perform without burning out.Saying no to protect the work: He turned down film roles and refused to chase trends, because staying number one meant declining almost everything that wasn't the show.Making other people look good: Carson's rule was that the guest gets the laugh, and the same instinct drove how fiercely he protected and publicly thanked his staff.The cost nobody edits out: An honest look at the reviews he couldn't let go of, the drinking, and four marriages — and why Mark won't hold Carson up as a life to copy wholesale.Walking away, and the power of asking: Why Carson left at the top to go actually live, plus Mark's own craft — the long game, the homework, and the curiosity behind nearly 400 impossible interviews.If you make things — if you write, record, build, or perform — this one's for you. Carson is that rare figure who's both a model and a cautionary tale, and the line Mark keeps returning to is the one worth carrying out the door: follow the curiosity, and don't mistake the work for the point of the work. Grab Love Johnny Carson wherever you buy books, and start on The Carson Podcast for the interviews underneath it.Connect with Mark:WebsiteThe Carson PodcastConnect with Erik:LinkedInThreadsFacebookBlueskyThis Podcast is Powered By:Brain.fm - 20% off your first monthDescriptDescript 101CastmagicEcammPodpageRodecaster ProGrab Shortcasts from Beyond The To-Do List by Blinkist:http://beyondthetodolist.com/blinkistSee Privacy Policy at https://art19.com/privacy and California Privacy Notice at https://art19.com/privacy#do-not-sell-my-info.

Time Management: Trading Time Scarcity for Abundance with Laura Vanderkam

Time management and time abundance are at the center of this conversation with Laura Vanderkam, bestselling author and time-use researcher.Laura Vanderkam has spent over a decade studying how people actually spend their time — tracking her own hours for 11 years and collecting data from thousands of others along the way. Her new book, Big Time: A Simple Path to Time Abundance, makes the case that time isn't the scarce resource we assume it is, and that shifting how you see it changes how you live it.In this conversation, we cover:The lottery ticket reframe — why Laura argues we should treat the time we've been given as an unearned windfall to manage, not a resource we're constantly running out of.The "not actually more overworked" argument — what a century of time-use data really shows, and why the story you tell yourself about having no time matters more than the data itself.Complexity isn't the enemy, chaos is — Laura's circus metaphor for running a full, complicated life without it feeling like it's running you.Dream big, plan small — how reading War and Peace one short chapter a day (the same time it takes to brush your teeth) is the model for tackling anything that feels too big to start.Active patience — Laura opens up about a brutal year of chronic pain and the hardest lesson in the book: sometimes the answer isn't a better system, it's time itself doing its work.This one's for anyone who's ever ended a Tuesday feeling like the whole evening just disappeared. Grab Big Time: A Simple Path to Time Abundance wherever books are sold, and find more of Laura's work — including her podcast, Before Breakfast — at lauravanderkam.com.Connect with Erik:LinkedInThreadsFacebookBlueskyThis Podcast is Powered By:Brain.fm - 20% off your first monthDescriptDescript 101CastmagicEcammPodpageRodecaster ProGrab Shortcasts from Beyond The To-Do List by Blinkist:http://beyondthetodolist.com/blinkistSee Privacy Policy at https://art19.com/privacy and California Privacy Notice at https://art19.com/privacy#do-not-sell-my-info.

Team Habits: How Small Actions Create Better Teams and Better Work with Charlie Gilkey

I’m excited to revisit this conversation with Charlie Gilkey on his book, Team Habits: How Small Actions Lead to Extraordinary Results. Charlie is the founder of Productive Flourishing, a company that helps professional creatives, leaders, and changemakers take meaningful action on work that matters. He is an internationally recognized thought leader on productivity, planning, strategy, and leadership, and is also the author of Start Finishing: How to Go from Idea to Done and The Small Business Life Cycle. Charlie is also an Army veteran and near-PhD in philosophy.In this conversation, we cover:The Power of Team Habits: Charlie explains why great teams aren’t built by simply adding talented people, but by developing intentional habits and systems that shape how people work together.Small Problems, Big Consequences: We discuss how seemingly minor issues inside a team can compound over time, affecting morale, communication, trust, and the overall health of the workplace.Improving Systems Instead of Blaming People: Charlie shares why leaders should focus on changing broken team dynamics and processes rather than trying to “fix” individual team members.Better Communication and Collaboration: We explore practical ways teams can improve meetings, expectations, feedback, and everyday interactions to create more productive and enjoyable work environments.Creating Humane High-Performing Teams: Charlie discusses how teams can balance excellence and accountability with empathy, understanding, and respect for the people doing the work.Charlie’s insights offer a practical roadmap for anyone looking to create healthier, more effective teams. Whether you lead a team, work within one, or are trying to improve how people collaborate around meaningful work, this conversation is packed with strategies for building better habits that lead to better outcomes. Learn more about Charlie and his work at ProductiveFlourishing.com, and check out Team Habits: How Small Actions Lead to Extraordinary Results wherever books are sold.Connect with Charlie:Better Team HabitsProductive FlourishingConnect with Erik:⁠⁠⁠⁠⁠LinkedIn⁠⁠⁠⁠⁠⁠⁠Threads⁠⁠⁠⁠⁠⁠⁠Facebook⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Bluesky⁠⁠⁠⁠⁠This Podcast is Powered By:Brain.fm - 20% off your first month⁠⁠⁠⁠⁠Descript⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Descript 101⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Castmagic⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Ecamm⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Podpage⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Rodecaster Pro⁠⁠⁠⁠⁠Make sure to grab Shortcasts from Beyond The To-Do List by Blinkist. A Shortcast is a 7-10 min version of a podcast where you get the core takeaways.See Privacy Policy at https://art19.com/privacy and California Privacy Notice at https://art19.com/privacy#do-not-sell-my-info.

Mentoring: What Most People Get Wrong and How to Do It Right with Claire Diaz-Ortiz

I'm excited to revisit this conversation with Claire Diaz-Ortiz discussing her book, One Minute Mentoring, co-authored with legendary leadership expert Ken Blanchard. Claire is a keynote speaker, author, and former head of social innovation at Twitter who helps individuals and organizations build more intentional, meaningful connections — and this conversation is one of the most practical we've had on the show when it comes to how relationships actually help us grow.In this conversation, we cover:Mentoring vs. Everything Else: Claire breaks down how mentoring differs from coaching, consulting, masterminds, and accountability groups — and why the holistic, mutual nature of a true mentoring partnership is what sets it apart.How to Find the Right Mentor: She walks through the practical first steps for identifying the type of mentoring relationship you need in this season of life, and why leading with essence over form is the key to getting it right.The MENTOR Formula: Claire shares the six-step framework from the book — Mission, Engagement, Networking, Trust, Opportunity, and Review — that gives any mentoring partnership a clear structure without making it feel clinical.The Mentoring Mission Statement: Why putting a simple, shared mission statement in place at the start of a mentoring relationship can save you both from the most common reason these partnerships quietly fall apart.Mentoring Moments and Low-Stakes Entry Points: For anyone not ready to commit to a full mentoring relationship, Claire offers a practical way to start small — and how those smaller moments can open the door to something much more meaningful.If you've ever wondered whether you're the type of person who should have a mentor — or whether you have what it takes to be one — this conversation will answer both questions and give you a clear next step. Learn more about Claire and her work at ClaireDiazOrtiz.com, and find One Minute Mentoring wherever books are sold.Connect with Erik:⁠⁠⁠⁠⁠LinkedIn⁠⁠⁠⁠⁠⁠⁠Threads⁠⁠⁠⁠⁠⁠⁠Facebook⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Bluesky⁠⁠⁠⁠⁠This Podcast is Powered By:Brain.fm - 20% off your first month⁠⁠⁠⁠⁠Descript⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Descript 101⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Castmagic⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Ecamm⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Podpage⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Rodecaster Pro⁠⁠⁠⁠⁠Make sure to grab Shortcasts from Beyond The To-Do List by Blinkist. A Shortcast is a 7-10 min version of a podcast where you get the core takeaways. See Privacy Policy at https://art19.com/privacy and California Privacy Notice at https://art19.com/privacy#do-not-sell-my-info.

Social Media Detox: How to Take a Break from Digital Overload and Get Your Focus Back

What happens when you delete every app off your phone for 21 days? In this solo episode, Erik shares what he discovered during a Christmas break internet break — and what the research says about why so many of us feel like we can't put the phone down in the first place.In this episode, Erik covers:How We Got Here Without Deciding To: The boiled frog drift into five-to-seven hours of daily screen time wasn't a choice anyone made — it happened gradually, and the data from researcher Gloria Mark at UC Irvine shows exactly what it's cost our attention spans.It's Not Just Social Media: Email, Slack, the news app — your brain doesn't distinguish between Instagram and Outlook. The real pattern is letting an outside ping decide what you think about next, and that pattern is everywhere.The Research That Should Actually Motivate You: Studies from the University of Bath and Beth Israel found measurable reductions in anxiety, depression, and insomnia after just one week off social media — improvements that typically take months of therapy to achieve.The Five-Level Detox Ladder: From turning off notifications and going grayscale all the way to Cal Newport's 30-day deep reset protocol, Erik walks through a tiered framework so you can pick the experiment that fits your life right now.The Healthy Cadence Framework: A reset alone isn't enough — Erik lays out how to build purposeful, sustainable habits around when and why you use each channel, so you don't just slide back to baseline.If you've ever felt less busy the moment you put your phone down — or wondered what your brain might feel like with a little less noise in it — this episode is the permission slip and the practical roadmap to find out. Connect with Erik:⁠⁠⁠⁠⁠LinkedIn⁠⁠⁠⁠⁠⁠⁠Threads⁠⁠⁠⁠⁠⁠⁠Facebook⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Bluesky⁠⁠⁠⁠⁠This Podcast is Powered By:Brain.fm - 20% off your first month⁠⁠⁠⁠⁠Descript⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Descript 101⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Castmagic⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Ecamm⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Podpage⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Rodecaster Pro⁠⁠⁠⁠⁠Make sure to grab Shortcasts from Beyond The To-Do List by Blinkist. A Shortcast is a 7-10 min version of a podcast where you get the core takeaways. See Privacy Policy at https://art19.com/privacy and California Privacy Notice at https://art19.com/privacy#do-not-sell-my-info.