In this episode of Building Better Developers with AI, Rob Broadhead and Michael Meloche revisit one of the most persistent challenges in software projects: scope creep. Using AI prompts, we revisit a past episode on “Mastering Scope Creep: Navigating the Hidden Challenges in Software Development.” In that discussion, we explored what scope creep is, why it happens, and how to prevent it from stalling projects, draining teams, and eroding trust. Today, we’re building on that conversation with fresh insights and practical strategies. Listen to the full episode for more real-world stories and p...
In this episode of Building Better Developers with AI, Rob Broadhead and Michael Meloche revisit one of the most persistent challenges in software projects: scope creep.
Using AI prompts, we revisit a past episode on “Mastering Scope Creep: Navigating the Hidden Challenges in Software Development.” In that discussion, we explored what scope creep is, why it happens, and how to prevent it from stalling projects, draining teams, and eroding trust. Today, we’re building on that conversation with fresh insights and practical strategies.
Listen to the full episode for more real-world stories and practical strategies to keep your projects on track.
What Is Scope Creep? Scope creep occurs when requirements change after development begins—often without proper planning or agreement. Rob describes it as “moving the goalposts” for what “done” means.
This differs from:
- Iteration – Evolving requirements after review and delivery.
- Agile flexibility – Adjusting before a sprint starts, not mid-execution.
Uncontrolled changes shift the destination while you’re already driving toward it.
Scope Creep vs. Feature Creep Michael introduces feature creep—adding extra features—as a related but distinct problem. Feature creep bloats the product, while midstream requirement changes alter agreed-upon work.
Both can waste time and resources, but shifting requirements often cause rework and missed deadlines.
Why It Happens The hosts highlight common causes:
- Poorly defined requirements
- Lack of regular checkpoints
- Stakeholder indecision or shifting priorities
- Underestimating the impact of “small” changes
Without a process to control evolving requirements, teams risk chasing ever-changing goals.
The Impact of Unmanaged Scope Creep Burnout from Endless Adjustments When requirements keep shifting, tasks drag on for weeks instead of days, creating “death march” projects that drain morale.
If the definition of done changes mid-task, close the ticket and open a new one.
Damaged Trust in Estimates Developers see moving targets, clients see missed deadlines, and both lose faith in estimates and planning.
Growing Technical Debt Repeated changes often necessitate quick fixes, making the system more challenging to maintain.
Stories from the Trenches Rob recalls a four-week integration project that stretched to nine months due to unclear ownership of data mappings.
Michael shares a modular app that was copied into six separate projects instead of being built for reuse. One small change multiplied into six updates—an expensive lesson in poor change control.
How to Prevent Scope Creep Expansion - Define “Done” Clearly – Every task needs explicit completion criteria.
- Set Regular Checkpoints – Confirm that requirements remain relevant throughout the project.
- Separate New Work – Treat changes as new tickets with new estimates.
- Clarify Ownership – Assign responsibility for every requirement and integration.
- Challenge “Quick” Changes – Always Assess the Real Impact.
Key Takeaways Unmanaged scope creep—or any uncontrolled change—can sink a project. By defining requirements early, revisiting them often, and isolating new work from current work, teams can adapt without losing control.
Managing changes well is the difference between a project that adapts and one that never ends.
Your Scope Creep Challenge Think about the last project you worked on.
- Did requirements change midstream?
- Were there regular checkpoints to confirm priorities?
- How did those changes impact the timeline, quality, or team morale?
This week, choose one active project and:
- Review its requirements with the team.
- Confirm whether they are still valid.
- If anything has changed, document it as a new item rather than altering the current work in progress.
By doing this, you’ll practice catching and managing evolving requirements before they cause unnecessary rework.
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Additional Resources
- Sprint Planning – Setting The Scope
- A Positive Look At Scope Creep
- The Importance of Properly Defining Requirements
- Getting It Right: How Effective Requirements Gathering Leads to Successful Software Projects
- The Developer Journey Videos – With Bonus Content
- Building Better Developers With AI Podcast Videos – With Bonus Content
