Managing Relationships: Coach, Band Director and Booster Club Roles

Is your Booster Club working with your coach or against them without even realizing it? 

 

In this solo episode, Robin dives into one of the most common—and confusing—topics Booster Club leaders face: defining the relationship with coaches, marching band directors, and program heads. She explains how Booster Clubs, as independent nonprofits, can collaborate effectively while maintaining clear roles and boundaries.

Robin offers practical strategies—from holding quarterly meetings and setting budget boundaries to navigating privacy concerns and involving coaches in board succession planning. Her advice helps Booster Club leaders build strong, respectful partnerships that support student programs without stepping over the line.

 If you've ever asked, "Should the coach be in our board meetings?" or "Can we legally pay a coach?"—this episode is for you.

 

Key Takeaways:

• [01:30] Booster Clubs are separate nonprofits—not owned by the school or coach.
  
  

• [03:58] The program leader is your main partner. Build trust early.
  
  

• [06:45] Hold quarterly meetings with coaches to align on goals.
  
  

• [08:40] Clearly define what the Booster Club funds—and what it doesn’t.
  
  

• [11:38] Respect privacy laws—don’t expect access to student data.
  
  

• [13:15] Involve coaches in board succession planning.
  
  

• [15:36] Conflicts often stem from misunderstandings—keep communication open.
  
  

• [17:33] Set the tone early: Booster Clubs exist to support, not direct.
  
  

• [19:03] Rebuilding trust takes time—start with consistent, clear actions.