Communicating with Your Legislator

When contacting your legislators, a short sentence or two about why you personally support or oppose a certain proposal is often best. Most importantly, always be courteous and clear when communicating with your legislators.

• Be specific;
• Ask for action;
• Use time wisely;
• Plan out your remarks;
• Solicit support from your legislator;
• Tell the truth;
• Be respectful;
• Follow-up: write a thank you note.

Timing is very important: If your issue is imminent, contacting your legislator quickly by phone or e-mail can be most effective. However, if time allows, take advantage of additional influential techniques, like writing a letter or meeting with your Members of Congress and/or their staff.

Forge relationships with staff: Legislative staff are extremely important, and it is very beneficial to develop a working relationship with staff assigned to your issue. When it comes time for action, knowing someone to call will pay off. Whether meeting staff located in the district offices or Washington, these relationships will prove invaluable.

Voice your position: Legislators act on behalf of their constituency. Even if your legislator does not currently support your position, contacting them and voicing your concerns is a good way to put your issue on their radar screen.

Know the issue: Legislators are concerned with multiple issues, so be sure to provide good information. Offer information, including background or leave behind materials explaining the issue (for instance, our Blue, Gray and Green Report). Additionally, ask questions about your legislator's stance toward the issue, and be ready for your legislators to ask about your position.

Share information. It is very important to relay any information you receive from your legislator to your organization, community, family and friends. Information helps to broaden the audience by increasing awareness of your issue. You may want to consider submitting an op-ed or letter to the editor to your local newspaper. Sharing this information on social media is another great idea.