TopMusic Piano Podcast

120: What Happens When Piano Teachers Meet In Person

What happens when piano teachers meet in person? In this episode, I reflect on our first-ever TopMusic Local coffee meetup and share why face-to-face connections can be so valuable for teachers. From meaningful conversations to new friendships and fresh ideas, this experience was a powerful reminder that teaching doesn't have to be a lonely profession. Rachel shared highlights from the first-ever TopMusic Local coffee meetup in Orange County, CA.The value of meeting fellow piano teachers in person to build meaningful professional connections.How small gatherings can create deeper conversations and stronger relationships.Rachel introduced several local teachers and the unique strengths they bring to their studios.Why piano teachers often understand each other’s challenges and successes.The importance of finding and embracing what makes your teaching approach different.How comparing yourself to other teachers can distract from your unique strengths and studio vision.Rachel encouraged teachers to view fellow piano teachers as colleagues rather than competitors.The benefits of connecting with local teachers for support and professional growth. Links Mentioned Find out more about TopMusic Local Music Teacher Meetup hereFind out more about the 12-Week Studio Transformation (12WST) here.TMPP 028: Music and Magic Journals with Tweena Vuong About Rachel Ehring Dr. Rachel Ehring is a pianist, teacher, music administrator, and lover of piano teaching gadgets. She holds a DMA in Collaborative Piano from the University of Colorado Boulder and a MM in Accompanying from the University of Kansas. She currently serves as Director at St. John’s Conservatory of the Arts in Orange County, CA. Previously, she held positions at Concordia University Irvine and Henderson State University. Rachel is passionate about empowering music teachers to create engaging and exciting lessons for students of all ages. When she isn’t playing the piano, you might find Rachel reading books with her son or walking her beagle Frieda. Visit her website at RachelEhring.comVisit her Instagram page: @rachelehringVisit her YouTube channel: @dreamlavendermusic6694Visit her Etsy shop at Dream Lavender Music Thank you for tuning in! Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you. If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show. Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Fridays weekly. TopMusicPro 14-Day Free Trial Heard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional development courses, and creative lesson ideas. Click the link below to access your exclusive 14-day free trial for our Studio Membership. TOPMUSICPRO MEMBERSHIP 14-DAY FREE TRIAL

119: If You Hate Invoicing, Listen to This

If there’s one part of running a studio that many teachers dread, it’s invoicing and payment collection. Today, I'm sharing some of the systems I’m putting in place this summer to make life easier, from SOPs and policy communication to automated billing and scheduling. My goal is simple: create systems that help future me spend less time on admin and more time focusing on students and teaching. Rachel encouraged teachers to identify one business task causing the most stress in their studio.She shared why systems do not come naturally to her but still make a huge difference.Rachel explained how creating SOPs can save time and reduce mental load.She described organizing recurring studio tasks into a central reference document.The importance of making life easier for your future self.She shared plans to create a video explaining tuition and makeup lesson policies.Why clear communication can reduce confusion and repetitive parent questions.The value of using studio management software for billing and scheduling.How automated payments help prevent missed invoices and lost income.She encouraged teachers to invest in systems that create a more sustainable business. Links Mentioned YouTube Video: Should your music teacher give makeup lessons?Join the Spotlight Session with David Cutler hereFind out more about TopMusic Local Music Teacher Meetup with Rachel EhringFind out more about the 12-Week Studio Transformation (12WST) here.Find out more about Fons here About Rachel Ehring Dr. Rachel Ehring is a pianist, teacher, music administrator, and lover of piano teaching gadgets. She holds a DMA in Collaborative Piano from the University of Colorado Boulder and a MM in Accompanying from the University of Kansas. She currently serves as Director at St. John’s Conservatory of the Arts in Orange County, CA. Previously, she held positions at Concordia University Irvine and Henderson State University. Rachel is passionate about empowering music teachers to create engaging and exciting lessons for students of all ages. When she isn’t playing the piano, you might find Rachel reading books with her son or walking her beagle Frieda. Visit her website at RachelEhring.comVisit her Instagram page: @rachelehringVisit her YouTube channel: @dreamlavendermusic6694Visit her Etsy shop at Dream Lavender Music Thank you for tuning in! Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you. If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show. Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Fridays weekly. TopMusicPro 14-Day Free Trial Heard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional development courses, and creative lesson ideas. Click the link below to access your exclusive 14-day free trial for our Studio Membership. TOPMUSICPRO MEMBERSHIP 14-DAY FREE TRIAL

118: Running a Vibrant Teaching Business with Leah Drake

Growing a music studio requires more than great teaching. It also takes systems, leadership, and a willingness to adapt as your business evolves. In this episode, I'm chatting with Leah Drake to talk about building a thriving group piano program, using technology to streamline operations, and creating a studio that supports both meaningful musical experiences and sustainable growth. Leah shared how her studio has grown to serve more than 120 students.She explained why group piano classes are the foundation of her teaching model.The benefits of recreational music-making for students of all ages.How group lessons build community and student engagement.The importance of creating a welcoming studio culture.How strong systems support sustainable studio growth.Leah shared how technology helps streamline communication and organization.She highlighted the value of using digital tools to support student practice.How hiring a virtual assistant created more time for leadership tasks.Leah shared what she learned from hiring her first teacher.The importance of documenting systems before expanding a team.How moving into a commercial space supported the studio’s growth.She emphasized balancing educational excellence with business sustainability.Leah encouraged teachers to build systems that support their long-term vision. Links Mentioned Leah's website:www.vibrantvalleymusicstudio.comLeah's Facebook Page:Vibrant Valley Music StudioLeah's Instagram Page:@vibrantvalleymusicstudioLeah's YouTube Page:www.youtube.com/@vibrantvalleymusicstudioFind out more about TopMusic Spotlight Session here Today's Guest Leah Drake is the owner of Vibrant Valley Music Studio in San Jose, California, with over 120 students and multiple teachers. Her studio focuses on recreational music-making for all ages and primarily offers group piano classes. The studio also offers Music Together® classes for preschoolers, supporting early childhood development through joyful music-making and family involvement. Leah’s piano-teaching approach blends strong pedagogical foundations with thoughtful use of technology, allowing her to streamline learning, enhance communication, and create an organized, welcoming studio environment. Her group piano classes are designed for ages 4+ using same-level and multi-level programs. Most of her teaching material comes from Piano Safari and Piano Pyramid. Leah is particularly passionate about building systems that support both educational excellence and sustainable business growth. In the last 2 years, Leah added Practice Space to her studio's resources, hired both a virtual assistant and her first teacher, and she also signed her first commercial lease. Even now, Leah is planning more growth in the next exciting chapter for her business. About Rachel Ehring Dr. Rachel Ehring is a pianist, teacher, music administrator, and lover of piano teaching gadgets. She holds a DMA in Collaborative Piano from the University of Colorado Boulder and a MM in Accompanying from the University of Kansas. She currently serves as Director at St. John’s Conservatory of the Arts in Orange County, CA. Previously, she held positions at Concordia University Irvine and Henderson State University. Rachel is passionate about empowering music teachers to create engaging and exciting lessons for students of all ages. When she isn’t playing the piano, you might find Rachel reading books with her son or walking her beagle Frieda. Visit her website at RachelEhring.comVisit her Instagram page: @rachelehringVisit her YouTube channel: @dreamlavendermusic6694Visit her Etsy shop at Dream Lavender Music Thank you for tuning in! Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you. If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show. Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Fridays weekly. TopMusicPro 14-Day Free Trial Heard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional development courses, and creative lesson ideas. Click the link below to access your exclusive 14-day free trial for our Studio Membership. TOPMUSICPRO MEMBERSHIP 14-DAY FREE TRIAL

117: It Might Be Time to Get Some Help with Adella Carlson

Running a music studio involves far more than teaching lessons, and sometimes the administrative side of the business can become overwhelming. In this episode, I'm chatting with Adella Carlson about virtual assistants, delegation, automation, and the systems that help music teachers spend less time on admin and more time doing the work they love. Adella shared how burnout led her to create a virtual assistant business for musicians.How virtual assistants support the administrative side of music businesses.The importance of delegating tasks that do not directly generate income.She described how virtual assistants can help with social media and website management.How inbox and calendar management reduce daily stress for business owners.Why strong systems create more time for teaching, performing, and practicing.The value of having a trusted partner behind the scenes.Adella described how delegation can reduce burnout and improve work-life balance.Why musicians often become the bottleneck in their own businesses.The importance of charging rates that reflect your true value.How repeatable systems reduce decision fatigue and mental load.Adella encouraged teachers to automate billing and payment collection whenever possible.She shared how SOPs help streamline recurring studio tasks and events. Links Mentioned Find out more about TopMusic Local Music Teacher Meetup with Rachel EhringAdella's website:www.adellacarlsonstudios.comAdella's Instagram Page:@themusiciansassistant &@adellacarlsonstudiosAdella's TikTok Page:www.tiktok.com/@adellacarlson Today's Guest Clarinetist Adella Carlson is the founder of The Musician’s Assistant, a virtual assistant service that supports entrepreneurial musicians and arts organizations building sustainable, long-term careers in classical music. Through her work, Adella serves as an operations and administrative partner for music businesses, helping clients streamline systems, manage projects, increase revenue, and create space for more meaningful artistic work of their own. Alongside her work in arts administration, Adella maintains an active performing career as a soloist, chamber musician, and orchestral clarinetist throughout North Carolina. She is a founding member of the Chaos Incarné Clarinet Trio and a section player in the Piedmont Wind Symphony, as well as subbing regularly with various regional orchestras. Adella holds a Master of Music in Clarinet Performance from the University of North Carolina at Greensboro and a Bachelor of Arts in Music Performance from Eastern Connecticut State University, where she graduated summa cum laude from the University Honors Program. Her primary clarinet teachers are Chris Howard, Andy Hudson, and Anthony Taylor. About Rachel Ehring Dr. Rachel Ehring is a pianist, teacher, music administrator, and lover of piano teaching gadgets. She holds a DMA in Collaborative Piano from the University of Colorado Boulder and a MM in Accompanying from the University of Kansas. She currently serves as Director at St. John’s Conservatory of the Arts in Orange County, CA. Previously, she held positions at Concordia University Irvine and Henderson State University. Rachel is passionate about empowering music teachers to create engaging and exciting lessons for students of all ages. When she isn’t playing the piano, you might find Rachel reading books with her son or walking her beagle Frieda. Visit her website at RachelEhring.comVisit her Instagram page: @rachelehringVisit her YouTube channel: @dreamlavendermusic6694Visit her Etsy shop at Dream Lavender Music Thank you for tuning in! Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you. If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show. Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Fridays weekly. TopMusicPro 14-Day Free Trial Heard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional development courses, and creative lesson ideas. Click the link below to access your exclusive 14-day free trial for our Studio Membership. TOPMUSICPRO MEMBERSHIP 14-DAY FREE TRIAL

116: What If You’ve Missed the Whole Point of Teaching

Sometimes I wonder if we get so focused on goals, repertoire, and achievement that we miss the bigger picture of why we teach music in the first place. In this episode, we're talking about what it means to create truly musical students, why collaborative experiences matter, and how the journey of learning may be more important than any destination we imagine for our students. Rachel challenged teachers to rethink what success in music lessons really means.She used the metaphor of a bus journey to illustrate different teaching approaches.Why the journey of learning is more important than a final destination.How creative activities build deeper musicianship.The value of movement, exploration, and play in lessons was emphasized.Rachel explained how collaborative activities strengthen multiple musical skills at once.How conducting, echo games, and singing support overall musicianship.She encouraged teachers to use duet playing as more than just a performance activity.How collaborative skills open lifelong musical opportunities for students.Rachel reminded teachers that the goal is to create lifelong music makers who find joy in music. Links Mentioned TMPP 115: Sight-Reading and Collaborative Skills for Young Learners with Jenna BraaksmaFree Resource:A Piano Teacher's Guide to Collaboration About Rachel Ehring Dr. Rachel Ehring is a pianist, teacher, music administrator, and lover of piano teaching gadgets. She holds a DMA in Collaborative Piano from the University of Colorado Boulder and a MM in Accompanying from the University of Kansas. She currently serves as Director at St. John’s Conservatory of the Arts in Orange County, CA. Previously, she held positions at Concordia University Irvine and Henderson State University. Rachel is passionate about empowering music teachers to create engaging and exciting lessons for students of all ages. When she isn’t playing the piano, you might find Rachel reading books with her son or walking her beagle Frieda. Visit her website at RachelEhring.comVisit her Instagram page: @rachelehringVisit her YouTube channel: @dreamlavendermusic6694Visit her Etsy shop at Dream Lavender Music Thank you for tuning in! Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you. If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show. Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Fridays weekly. TopMusicPro 14-Day Free Trial Heard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional development courses, and creative lesson ideas. Click the link below to access your exclusive 14-day free trial for our Studio Membership. TOPMUSICPRO MEMBERSHIP 14-DAY FREE TRIAL