Are you an interior designer struggling with organization and project management? Tonya Thomas joins us today to share some tips and tools that she’s used to help CEOs grow their teams from 1 employee to 50, lead multi-million-dollar revenue growth, and free up their time to oversee major expansion projects. Also in this episode, Tonya explains how hiring a virtual assistant is the key to a complete organizational overhaul.
Tonya Thomas is the founder of Team Delegate, a provider of elite virtual executive assistant support to seasoned executives turned small business owners. Tonya is a speaker, 20+ year business owner, and host of the Unbottleneck Your Business podcast. She excels in helping CEOs grow their teams from 1 employee to 50, lead multi-million-dollar revenue growth, and free up their time to oversee major expansion projects.
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⭐️Why are systems important for businesses? Systems create consistency and organization! A lot of times we have systems in place and don’t realize it - for example, if you have an assistant that manages your calendar through Google Calendars or Outlook, that’s a system! Your system consists of the tools that you use, and how you use the tools.
⭐️SOPs (Standard Operating Procedures) are super important to put in place for your business. They create organization, and they’re also helpful in case of turnover - you won’t need to utilize your time to train new hires because a well-created SOP can be used effortlessly for onboarding. It’s important that your SOPs are both written and visual, because everyone learns differently (adding in videos can help visual learners). Creating SOPs can also help identify issues within your overall workflow and ultimately allow you to smooth out your processes.
⭐️Some helpful project management tools are Asana, Monday.com, and Teamwork. Tonya personally uses Teamwork for projects. Even if it’s just you and one other person, having a project management system is crucial because it organizes your work. When you’re working with others, especially if it’s remote, a project management system really helps create cohesion and consistency as you’re working together virtually.
⭐️What’s a virtual assistant, and do I need one? If you’re someone who doesn’t necessarily need a full-time employee, but are seeking some help in managing your calendar and other tasks, an executive virtual assistant can work for you. Your company can either be in person or remote, it doesn’t matter - a virtual assistant can help both! An assistant will help create systems for your business, and also research project management and organization tools that suit you and your team.
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📲CONNECT with Tonya:
Website: https://www.teamdelegate.com/
Facebook: https://www.facebook.com/teamdelegate/
LinkedIn: https://www.linkedin.com/in/tonyabthomas/
📲CONNECT with Darla:
Darla’s Interior Design Website: https://darlapowell.com/
Instagram: https://www.instagram.com/darlapowellhome/
📚Resources & People Mentioned:
“The E-Myth Revisited: Why Most Small Businesses Don't Work and What to Do About It” by Michael E. Gerber
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Infuse More Joy in Your Life with Tanya Dalton - Episode 231
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Niche Until it Hurts: Erica Reiner’s Love for Eco-Friendly Design - Episode 229
Why You Should Use Case Studies to Boost Your Business - Episode 228
Overcome Your Limiting Beliefs to Charge What You’re Worth [Sarah Schneider] - Episode 227
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An Unexpected Way Designers can Leverage Pinterest per Chandler Oldham - Episode 225
Interior Designers: You NEED to Network with Realtors [per Eric Reeves] - Episode 224
Rachel Gill’s Spectacular Success with Client-Facing Facebook Groups - Episode 223
Crappy Copywriting: How to Be More Marketable with Gregory Anne Cox - Episode 222
Conversational Commerce is the Way of the Future [According to Paul Ace] - Episode 221
Overcome Your Inner Shadows to Reach Your Soul Goals (with Anna Tsui) - Episode 220
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How to Use Pinterest to Up-Level Your Social Media Marketing [Kate Ahl] - Episode 218
REPLAY: Infuse More Play in Your Day with Jeff Harry - Episode 217
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